FACULTY PLANNING STUDY ABROAD TRIPS
If you're a UA Faculty member and you're planning a study abroad experience, you're in the right place!
Resources and Guidance
Complete the program proposal and submit the additional materials requested on the proposal form to receive program approval. Please note that your program must be approved before you proceed to the remaining steps. If you have questions throughout the proposal and approval process, please contact the study abroad office.
Market the opportunity. Be sure to market the trip to students you may be teaching in relevant courses, put flyers up throughout your department, post the information to your department's website and social media, and ask other relevant departments to cross post the info to their students.
Ways the Education Abroad office can help:
- Your trip details will be listed on the Faculty-Led section of our website.
- You are invited to table at the next Education Abroad fair (see currently scheduled event dates).
- Your trip details can be emailed to our list-serve.
Other ways you can market the opportunity:
- You can request a table in the student union concourse (near Union Market) by emailing email@example.com.
- We recommend recruiting students who have gone on your trip in the past to be available at the table as well.
- Submit the details of your opportunity to Zipmail.
Step 3: forms, forms, and more forms…
Once you're at a point where you know which students will be travelling with you, please:
- Complete the insurance enrollment spreadsheet to purchase international medical insurance coverage for the students and any faculty travelling with you.
- Email this spreadsheet to Heather Pollock, in the education abroad office, along with the university account number to charge for the coverage.
- Please copy Matt Beaven, in Purchasing, on this.
Each student must complete the following:
- *Health and Emergency Information form (online)
- **Student Conduct Study Abroad Release Form
- ***Program Participation Agreement and Release and Waiver of Liability (if you have students under the age of 18 travelling with you, they should complete this version of the waiver instead).
*Any faculty traveling with you (including yourself) must also complete the Health and Emergency Information form.
**Scan and email completed Conduct forms to the office of Student Conduct for review and approval, in one batch. We will notify you if any of your students have any conduct issues that would render them ineligible to study abroad.
***Scan and email completed Participation Waiver forms to Heather Pollock, in the education abroad office, in one batch.
EMERGENCY CONTACT WHILE ABROAD:
- Keep the contact info for the nearest U.S. Embassy or Consulate with you when you travel, in case you need to reach out to them for assistance.
- In the case of an emergency, please contact local authorities (EMS/Police) for immediate assistance. For all other emergencies, call the UAPD 24-hour number +1.330.972.2911. The dispatcher will connect you with help.
Once you have all of your travel dates and lodging details finalized, complete the CLERY ACT Reporting Form for UAPD.
While you're away:
Be intentional about posting on social media and have someone from your department lined up to spread that more broadly for you so that you get exposure for your program and your students – this can be helpful in developing donor relationships who may be interested in supporting scholarships or program funding for your trip in the future, as well as helping increase interest among current students for future trips.
When you return:
Request photos, quotes, and videos, from students that capture their experience. You can use these for similar purposes, as well as for admissions recruiting efforts. Prospective students are always interested in study abroad programs available in their specific field.